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Philippine Export Zone Authority (PEZA) Memorandum Circular 2012-006 dated 02 February 2012 on the subject: PEZA’s E-Payment Facilities has just been issued and it provides that:

– PEZA Memorandum Order 2011-11 dated 29 December 2011 entitled “Guidelines in Availment of PEZA’s E-Payment Facilities” should also cover all PEZA-registered enterprises

– Effectively immediately all PEZA-registered enterprises availing of PEZA’s e-payment facility for their import and export shipments shall comply with the conditions set forth in Memorandum Circular

– Initial deposits in the pre-payment accounts with a minimum amount of P20,000.00, whether paid in cash or check, shall be made at the PEZA Head Office, Pasay City or at the public economic zones in Baguio City, Cavite and Mactan. Check payments will be subject to the usual clearing before being credited to the account.

Memorandum Order 2011-11 was issued for the strict compliance by PEZA-accredited customs brokers/forwarders and economic zone export-producers and IT enterprises.

In order for all concerned stakeholders to fully understand the provisions of Memorandum Order 2011-11, I am reproducing below the detailed procedures and conditions:

1. A broker/forwarder may establish a pre-payment account (PPA) with any or all PEZA-accredited valie-added service providers (VASPs) by submitting, among others, the following information:

a. Unique account name

b. 2-email addresses where system generated e-mail messages will be sent to

2. Initial deposits in the PPA, with a minimum amount of Php 20,000.00, whether paid in cash or check, shall be made only at the PEZA Cashier at the PEZA Head Office (Roxas Boulevard, Pasay City). Check payments will be subject to the usual clearing before being credited to the PPA.

3. Payment during Saturday will be made only at the zones.

4. A fund replenishment alert message will be sent to the 2 email addresses designated by the broker forwarder when the minimum account balance equivalent to 30% of initial deposit is paid.

5. If the PPA falls below Php 2,000 the account would be automatically blocked so the broker/forwarder can no longer avail the systems until deposits/ replenishments are made.

6. Replenishments to the PPA paid in cash or check subject to the usual clearing period can be made with the Cashier at the PEZA Head Office or with the Cashier/Collecting Officer at the economic zones.

7. A broker/forwarder shall be issued a PEZA official receipt for every deposit and the amount deposited shall be encoded in the Pre-Payment System of the VASP (where the broker established the PPA).

8. Any request for refund of unused balance due to its termination of operations will be requested to PPA Head Office Finance Group through MIS Department.

Leo V. Morada is a domain expert on IT applications in Philippine port operations with 25 years’ senior IT management experience implementing technology solutions in port operations, electronic transactions with customs & port authority, and air/sea port community system applications. He is CEO of Cargo Data Exchange Center, Inc, a customs-accredited Value Added Service Provider. He can be contacted at lmorada3f1@yahoo.com).

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