PortCalls
The Philippines only shipping and  transport guide.
 

 ::Opinion::

Across Borders | DMAP Perspective | Did you Know? | In Their View | ITinerary
Narrow Channel | Next Wave | PISFA at Work

Making sense of IT issues in the ports and transportation sectors is ITinerary's aim. Contributor Leo V. Morada has 20 years experience in the development, project management and implementation of IT projects in Philippine ports, transport and logistics. He is presently an independent consultant for IT projects and initiatives in Philippine ports and transport industries.

 

You are now viewing: ITinerary Archives : 2005 Q2

*Web Browser Alternatives to Microsoft Internet Explorer (Sept 26, 2005)

*Open-Source Software (Sept 12, 2005)

*The Latest Campaign Against the Use of Unlicensed Software (Aug 29, 2005)

*SMS-Based Cargo Track & Trace At A Standstill (Aug 1, 2005)

*Mid-Year Technology Update: Who Is Doing What?(July 18, 2005)

*Determining Stages of e-Government (July 04, 2005)

*Simple Guide in Implementing Internet Portals (June 20, 2005)

*Reality Check: Are Port Users Now More Ready to Pay for Electronic Transactions?   (Continued from 23 May issue) (June 06, 2005)

*A Reality Check: Are Port Users Now More Ready To Pay For Electronic Transactions?   –   Part 1 (May 23, 2005)

*RICTSI, TDG Anti-Virus/ Spam Solutions (April 11, 2005)

*A Focus on Filipino-Developed Software (April 25, 2005)

* SMART Link Mobile Satellite Technology (May 9, 2005)

Web Browser Alternatives to Microsoft Internet Explorer

I already had another topic lined up for today's column but a few readers requested me to feature some reference articles about web browser software that offer very good alternatives if you don't want to use Microsoft Internet Explorer. Some of them actually admitted that their attention was called when I mentioned in my previous column last 12 September about Mozilla Firefox version 1.0.6 which I have tested using as web browser on my laptop. Well, I've got another surprise for them: I am also testing another browser called Opera version 8.5 which I downloaded last week. Going back to my research notes, I found an article written by Michael Desmond dated 15 December 2004 and featured in one of the December 2004 issues of PC World magazine which provided a highly interesting review of alternative web browsers that have started to slowly challenge the hold of Microsoft Internet Explorer and are, in fact, starting to achieve success.

According to Desmond, a lot of credit to this development "go to the folks at the open-source Mozilla Foundation, which was established in 1998 to breathe new life into the fast-failing Netscape browser platform. It's taken six years and the utter failure of Netscape the company, but Mozilla is finally delivering on its promise." He further writes: "Today, not one, but two significant browser alternatives are powered by Mozilla's Gecko software code base-America Online's Netscape 7.2 and the wildly popular new Firefox 1.0 browser. Of course, even those two aren't the only IE challengers: A third major alternative, the Opera browser from Opera Software, has been serving disaffected IE users for years. With so many choices just a software download away, questions swirl. Why should you care? Which browser is best? And after all is said and done, should you really switch?"


According to him, "there are a lot of reasons why users are fleeing Microsoft Internet Explorer, but a lot of it boils down to security. Microsoft has chosen to run IE like a highly automated factory. ActiveX controls, dynamic HTML, and other technologies deliver lots of automation and programmatic control over IE. That's great if you want to integrate, say, a billing system with your browser, or have Web sites offer dynamic interfaces. But those same controls can be misused or targeted, amplifying the threat from malicious code." He observes that "Microsoft's response has been a grim parade of patches, fixes, and advisories. In some instances, Microsoft has suggested turning off features or setting security levels so high that they disable the very capabilities that make IE attractive in the first place. Finally in October last year, Microsoft released Windows XP Service Pack 2, a wholesale update that helped close many of the vulnerabilities in Internet Explorer."


Desmond is quick to point out that "No browser is without flaws. Mozilla patched some holes of its own prior to the Firefox 1.0 release, and Opera has issued a few security-centric updates in the past year. The problem for Microsoft is the overwhelming popularity of its browser. Virus writers and hackers target IE because there are so many systems running it. "Perhaps more frustrating than security leaks is the fact that Microsoft quit adding new features to its browser. The last major feature refresh for IE dates back to August 2001-and it shows. Firefox, Netscape, and Opera all offer significant feature improvements over IE, including tabbed browsing for juggling multiple Web pages, and built-in pop-up blocking to prevent ads from opening new browser windows. Other refinements include helpful managers for file downloads, integrated search bars, and more accessible controls for managing histories, cookie files, and the browser cache."


One is then tempted to ask: is it time to switch to a new web browser?
Desmond concludes his review article in this manner: "Of the four browsers I've worked with-IE, Firefox, Netscape, and Opera-Firefox 1.0 stood out as the best overall choice. The browser does an excellent job of faithfully displaying Web pages, offers a superior user interface, and suffers fewer crashes than my previous favorite, Opera. It's also highly customizable through something called Firefox Extensions. I installed one module that lets me navigate pages using mouse gestures, a feature I became addicted to during my Opera years. "When the dust settles, the different browsers offer their own unique benefits and drawbacks. Here's a quick take on which browser might be best for you, depending on how you work.


Firefox: The best all-around alternative to IE. Great for power users who want to add functionality to the browser, and appropriate for newbies just getting started. Internet Explorer: Best for corporate users in controlled environments and those who spend most of their time on Microsoft-branded or IE-specific Web sites. Netscape: Best for AOL subscribers (with AOL Instant Messenger integration) and those who are willing to put up with some rough edges to use other goodies, including an HTML editor and e-mail program. Opera: Best for power users who keep many pages open at once and perform frequent downloads. There's an e-mail program included, but banner ads on the free version of the browser are annoying.


"So is it time to ditch Internet Explorer once and for all? In a word, No. Microsoft requires its browser to access its Windows Update and Office Update services, and it's not uncommon to find Web sites that are designed specifically for IE." Desmond ends his review by saying that "for the time being, most users will need to keep IE handy, just in case. Keep in mind that you can have more than one browser on your computer. If one acts up, close it and launch the other. But for general-purpose Web browsing, there is no reason to put off the switch a minute longer. Firefox, Netscape, and Opera are an impressive trio of IE alternatives that could help shelter you from the daily blizzard of Internet exploits." As for me, I am now testing Opera version 8.5 and I don't feel I miss Microsoft Internet Explorer.

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Open-Source Software

A number of readers reacted to this column's article last 29 August about the new campaign against the use or distribution of unlicensed software which is a joint effort among software industry association Business Software Alliance (BSA), National Bureau of Investigation (NBI), the Optical Media Board (OMB), and the Philippine National Police. One of them related that their company buys generic PCs without any pre-installed Windows desktop operating system to save on acquisition cost. The computer system administrator then installs Windows XP Professional edition using only one and the same CD installer. He asked if his company is liable for using unlicensed software and I said yes. Each PC must have a separate Windows XP Professional license and if it is pre-installed on a new PC it must have an original equipment manufacturer (OEM) license.

One way of verifying this is through the presence of a multicolored label (Certificate of Authenticity) on the side or bottom of the computer. Another reader told me that while their PCs are purchased with pre-installed Windows XP Home edition, the company's IT administrator will re-install XP Professional edition since it is said to be more appropriate for business use. Again only one CD installer is used to install on multiple PCs. I replied that in order to make their software use legal, they have to buy Windows XP Professional edition OEM licenses from authorized Microsoft resellers. Almost everyone asked if the inter-agency body called "Pilipinas Anti-Piracy Team" is a serious effort and will it really conduct raids on companies that use unlicensed software. My response is that raids have been conducted even before this new campaign.

According to news reports, the NBI even raided a call center firm located inside Clark Special Economic Zone and as a consequence, the Call Center Association of the Philippines signed a MOA with BSA urging all its members to police their own ranks and use licensed software. One reader actually lamented that the anti-software piracy team should first focus its eyes on government offices where he believes the use of unlicensed software is very much rampant compared to private businesses. I responded that this observation is not necessarily true since government is a primary beneficiary of numerous ICT hardware and software donations by Microsoft and multinational software vendors and the fact that there is growing use of open source software in many government agencies.

Whenever open source software is mentioned, the first thing that comes to mind is that it is downloadable from numerous web sites and it is free to be used by anyone - no license fees to be paid. Many people think it is synonymous with Linux. However, full open source software (FOSS) consists of many software applications for day-to-day personal and business use. A preliminary list of Open Source Software and their major benefits is enumerated below: Red Hat Linux can be used as a server or desktop operating system. It is graphical based and easy to use. This is an inexpensive alternative to Microsoft Windows 98, ME, or XP.

OpenOffice allows you to create documents, presentations, spreadsheets, and save them in Microsoft Office compatible format. You can even save the files as Adobe PDF format. This is the inexpensive alternative to Microsoft Office and Office XP. PLACE TABLE HERE As someone who is starting to experiment using open source software, I want our readers to know that I actually use Mozilla Firefox (instead of Microsof Internet Explorer) as my web browser on my laptop. There remains continuing debate on whether FOSS is now proving itself to be a robust environment for mission-critical business applications.

Some say a mix-match is very much feasible and practical (open source for desktop operating system and integrated word processing/spreadsheet/presentation together with proprietary software for enterprise or specialized business applications). We shall leave this to the capable hands and minds of technology experts to settle. However, for those among our readers who may want to take a closer look at open source software, there will be a three-day LinuxWorld Philippines conference and expo within this week from 14 to 16 September. Venue is Dusit Hotel Nikko in Makati City.

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The Latest Campaign Against the Use of Unlicensed Software

A new campaign against the use or distribution of unlicensed software was announced middle of this month through full-page advertisements in our leading newspapers. It is a joint effort among the software industry association Business Software Alliance (BSA), National Bureau of Investigation (NBI), the Optical Media Board (OMB), and the Philippine National Police.

The BSA is the foremost organization dedicated to promoting software management and copyright protection, cyber security, trade, e-commerce and other Internet-related issues. BSA members include Adobe, Apple, Autodesk, Avid, Bentley Systems, Borland, Cadence, Cisco Systems, CNC Software/Mastercam, Dell, Entrust, HP, IBM, Intel, Internet Security Systems, Macromedia, McAfee, Inc., Microsoft, PTC, RSA Security, SAP, SolidWorks, Sybase, Symantec, UGS Corp. and VERITAS Software (merged with Symantec).

Under this new campaign, an inter-agency body called "Pilipinas Anti-Piracy Team," has scheduled a series of raids starting September 16, targeting companies that use unlicensed software. "All businesses engaged in the use or distribution of illegal software are warned - you have 30 days to legalize your unlicensed software and to stop selling pirated software," read the campaign material released by BSA.

There are tangible steps that companies in our industry can immediately take in order to prevent the risk of being subjected to a raid by the "Pilipinas Anti-Piracy Team".

As early as May of this year, BSA mailed letters to numerous companies in various industries informing the latter about BSA's "Detox Your PC" initiative. If your company received such a letter, my recommendation: Do not ignore it. It is even advisable to reply in writing. Receipt of such letter means that your company is included in a BSA database which may be used for either routine information disseminaton or as basis of risk profiling for future software anti-piracy campaigns.

BSA recommends five easy steps to detoxify your computers:

1) Do a needs analysis and identify all the software you need for your business
2) Make an inventory of all the software installed in your computers. This involves auditing each computer and checking if they have the necessary licenses.
3) Delete all unlicensed software or correct license misuse.
4) Compare all the software installed in your computers with the software you need.
5) Adopt a Software Asset Management (SAM) system to prevent use of unlicensed software.

Software Asset Management is a vital practice to consider especially in keeping track of technology tools that the company has invested in. What's more, SAM helps a company avoid the use of unlicensed software and keep the company from risks of being raided.

Here are some points taken from the "BSA Guide to Software Management" in helping you to implement SAM effectively in your organization:

1) Conduct inventory and needs analysis to determine which software are needed by the employees. This will lead the organization to acquire only the needed software.
2) Appoint a dedicated software asset manager who will oversee all the software usage in the company.
3) Centralize all purchases of hardware and software so as to control software purchases and deployment. Make sure original disks, manuals and licensing agreements are safely kept.
4) Buy only from authorized dealers or reputable service providers.
5) Schedule a regular audit of the company's software to carefully monitor software usage. This will also helps keep track of software needs of the company.
6) Conduct spot checks.
7) Have a company software policy and make sure employees are aware of it by having them sign the policy. Let them know that the company is not lenient on use of software licenses.

The "BSA Guide to Software Management" states that an accurate inventory can answer the following questions:

¥ Are we using the most recent or most suitable version of programs we need?
¥ Are we using outdated or unnecessary programs that can be deleted?
¥ Are there other programs we should obtain to become more productive or efficient?
¥ Does each employee have the correct set of available programs?
¥ Are employees properly trained to use the software we have?
¥ Do we have illegal, unau-thorized, or unlicensed programs or copies in our business?

There are many tools available to help you complete the inventory or you can do it manually. BSA's Web site, www.bsa.org, provides software audit tools free of charge to your business. No matter what tools you use, make sure to collect the following information for each copy of software installed on each computer:

¥ Product Name
¥ Version Number
¥ Serial Number

You should also take an inventory of material related to software on your computers, including:

¥ All floppy disks, CDs, or other storage media used to install the programs on your computers;
¥ All original manuals and reference documentation;
¥ All license documentation; and
¥ All invoices, proofs of purchase, and other documents proving the legitimacy of your software. This includes invoices for computer systems that were sold to you with software already installed.

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SMS-Based Cargo Track & Trace At A Standstill

THE Philippines is acknowledged as the current "text capital" of the world with several millions of text messages being sent day and night.

The specific areas wherein Short Messaging System (SMS) technology is utilized other than personal communications range from highly resourceful purposes ("ParkMe SMS" to inquire and reserve parking slots in a shopping mall) to outright partisan politics (text brigades sowing disinformation among all players in our country's free-wheeling political spectrum).

Indeed, SMS or text messaging has permeated numerous aspects of our personal and business lives.

However - and this is the biggest question I am trying to comprehend and answer - I have observed that the SMS mobile technology platform is experiencing a snail-paced adoption in a core business application area in the cargo & transport industry: "cargo track & trace".

Logistics specialists and maritime security experts always talk about the need for "cargo visibility throughout all components" of the supply chain link. For the average shipper, shipping line equipment control staff, customs checker and freight forwarder customer service representative this matter all boils down to one basic question that must be answered at any given time: "Where is my cargo?"

In contrast to Internet-based or online cargo track & trace which is extensively implemented by port operators, shipping lines, NVOCCs and freight forwarders (both seafreight and airfreight) and widely used by port users and cargo owners, I am observing a situation wherein SMS-based cargo track & trace can only be described as being caught at a standstill.

Looking back at previous ITinerary columns, I wrote no less than three articles about SMS. During the month of October 2003 I featured details of Maersk Sealand's SMS Service and Negros Navigation Ferry Info (this one focused on mainly on vessels schedules and locations of ticketing offices). In March 2004 I wrote about tips on how to implement your own SMS facility.

Based on corporate announcements and information disclosed on company web sites, I made a quick list of SMS facilities that are currently available. The industry sectors covered are port operators, shipping lines, NVOCC/freight forwarders and express air cargo.

The list below is not complete and exhaustive and excludes those which are currently being planned or undergoing testing. I have also not made any evaluation on the extent to which each facility is being used by targetted clients which I want to undertake later for another article.

Sms Facility

Except for the SMS facilities of Negros Navigation and Maritime Industry Authority, all others enumerated below are used for cargo "track & trace". If there anything I may have missed, I request our readers to let me know immediately.

Compare this list to the 49 members of the Association of International Shipping Line or 118 members of the Philippine International Seafreight Forwarders Association and you get the glaring significance about the current extent of technology adoption of SMS-based cargo track & trace.
A thorough study needs to be done in order to fully explain this current situation and determine the reasons behind this. For now, I can only propose the following explanation:

¥ SMS mobile technology platform is yet to find full integration into a company's business model, and much less into a company's e-commerce strategy
¥ Many companies may still be unconvinced on the tangible business benefits that SMS-based track & trace provides in contrast to Internet-based track & trace
¥ The commercial benefits to be derived from revenue-sharing schemes with mobile phone service providers may not be attractive enough (average 80% for telco and 20% for the firm which owns the SMS facility)
¥ Existing SMS functionalities essentially focus on "reactive" data PULL triggered by SMS request instead of "proactive" data PUSH focusing on alerts or event notification
¥ Lack of adequate promotional efforts to disseminate information about the SMS facility
¥ Clients still prefer to talk to a customer service representative over the phone when inquiring about the latest cargo status and location
¥ Technical limitations on the extent of data that can displayed on the mobile phone screen

There are tangible indications that ongoing ICT initiatives such as that of the BOC computerization and current mobile commerce applications would elevate SMS to a higher plane of technology sophistication. Among these are the planned use of mobile phones to pay government fees (using Globe G-Cash), broadcast messaging, and customs release inquiry. It is my hope that when these are finally implemented, they would have likewise provided a business and technology impetus to boost SMS as platform for cargo track & trace.

After all, the basic question to be answered remains the same: "Where is my cargo?"

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Mid-Year Technology Update: Who Is Doing What?

I think it is about time to provide our readers with a brief review of the latest information and communications technology (ICT) updates and developments which I have closely observed during the past three months.

Inasmuch as PortCalls has a growing nationwide base of subscribers and readers, the developments I will mention hereunder are no longer confined to Manila's key centers of port operations (South Harbor, Manila International Container Terminal, North Harbor, and the Manila Harbour Centre).

BOC Computerization Project
The Bureau of Customs has begun industry briefings to inform and update the various stakeholders of port users on its ongoing computerization initiative which will implement the web-based ASYCUDAWorld system. It is significant to note that this organized information dissemination at the same time involves consultation with all industries sectors that will be affected by customs computerization.

Among the major components of this project is the design and implementation of the BOC portal which will function as main entry point for all electronic transactions with customs. In relation to this ICT initiative, the Bankers Association of the Philippines is reportedly working on a new electronic facility for payment of customs duties and taxes that will likewise make use of the Internet.

PPA MIS Computerization Project
PPA recently signed a memorandum of agreement with Asian Terminals, Inc. and International Container Terminal Services, Inc. for the design and implementation of a fully automated system for the transfer of port statistics and operations data on vessel and cargo/container information from the two cargo-handling operators to PPA's new computerized system. This will be implemented as an integral part of the ongoing PPA MIS computerization project.

Vessel Traffic Management System (VTMS)
The Cebu Port Authority is reportedly in the final stage of defining the system specifications of a Vessel Traffic Management System (VTMS) that is projected for acquisition within the year. Once implemented, this project is expected to encompass CPA's operational area which consists of a baseport in Cebu City and four sub-ports: Toledo in the west, Argao in the south, Danao-Carmen in the north, and Santa Fe at Bantayan Island, off the northern tip of Cebu Island.

The VTMS is a monitoring facility for marine vessel movement. This project of CPA comes in the wake of the PPA's P200-million VTMS project announced in 2004. It may be recalled that the PPA VTMS initiative would encompass vessels coming and going in the North and South Harbors in Manila. The radar station, though, would be set up in Corregidor.

Electronic Payment of Cargo Charges in South Harbor
Asian Terminals, Inc. recently unveiled before port users its plan to implement within the next few months an Internet-based facility for electronic payment of cargo and vessel charges in the South Harbor. This initiative will be undertaken together with major Philippine banks.

Upon completion of the system, many port users will be able to enjoy the benefits of electronically paying for stevedoring, arrastre, wharfage, storage and other port charges similar to what is already available at MICT.

IT Initiative in the Domestic Shipping Industry
The local software development industry is abuzz with reports that a leading domestic shipping line which recently merged its logistics business operations under an integrated corporate entity is said to have concluded negotiations with a well-known US-owned software development house for the development of a comprehensive cargo booking backend system. The project's implementation duration will exceed a year. The software firm is currently based here in the Philippines and has many ongoing software development contracts with foreign clients.

Significant Development In Airport Cargo Warehousing Sector
People's Air Cargo and Warehouse Company, Incorporated (PAIRCARGO) launched early this year its SMS-based facility for cargo track & trace. Based on existing system usage statistics, the number of clients using this facility is not as widespread as initially expected. PAIRCARGO is not daunted by this experience and is in fact moving ahead with plans to implement an Internet presence through development of a transactional-type web site that is bound to achieve a breakthough in the conduct of electronic transactions for rapid release and clearance of cargo.

Setting Up Reliable ICT Infrastructure Facilities In North Harbor
Leading service providers that focus on broadband and wireless technology have started to take a closer look at how to extend their service areas to locations at the periphery of North Harbor towards Navotas area. When these network communication facilities are finally set up, the primary beneficiaries will include PPA whose ongoing computerization activities encompass the whole of North Harbor, domestic shipping lines, and locators within the Manila Harbour Centre.

Technology Challenges For The Mindanao Container Terminal
Efforts to persuade foreign shipping lines to make regular calls at MCT are projected to soon address the need for a facility to receive electronic vessel bayplans as required by carriers. MCT is currently managed and operated by the Phividec Industrial Authority pending its eventual turnover to a private port contractor after successful bidding.

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Simple Guide in Implementing Internet Portals

AS a mid-year treat to all our readers, I will devote today's column to describing the basis for which stages of e-government development are measured.

Most of you may have already noticed that benefits derived from ICT initiatives of BOC and PPA are often evaluated in terms of how they transform both government agencies into a certain level of technology sophistication and usefulness.

The two measurement models I will describe below are those of UN-ASPA and Gartner Research.

Please take note that both BOC and PPA aim to be at Stage 4 (Transactional) under the UN-ASPA model.

UN/ASPA Study: 5 Stages of Development

Emerging: A country commits to becoming an e-government player. A formal but limited web presence is established through a few independent government websites which provide users with static organizational or political information. Sites may include contact information (i.e. telephone numbers and addresses of public officials). In rare cases, special features like FAQs may be found.

Enhanced: A country's online presence begins to expand as its number of official websites increase. Content will consist more of dynamic and specialized information that is frequently updated; sites will link to other official pages. Government publications, legislation, newsletters are available. Search features, and e-mail addresses are available. A site for the national or ruling government may also be present that links the user to ministries or departments.

Interactive: A country's presence on the Internet expands dramatically with access to a wide range of government institutions and services. More sophisticated level of formal interactions between citizens and service providers is present like e-mail and post comments areas. The capacity to search specialized databases and download forms and applications or submit them is also available. The content and information is regularly updated.

Transactional: Complete and secure transactions like obtaining visas, passports, birth and death records, licenses, permits where a user can actually pay online for services such as parking fines, automobile registration fees, utility bills and taxes. Digital signatures may be recognized in an effort to facilitate procurement and doing business with the government. Secure sites and user passwords are also present.

Fully integrated or seamless: Capacity to instantly access any service in a "unified package". Ministerial/departmental/agency lines of demarcation are removed in cyberspace. Services will be clustered along common needs.

Gartner Research: Four Phases of E-Government Model
Presence: This phase of e-government development is characterized by the land rush to simply have a cyberspace placeholder on the Internet. The primary goal is to post information such as agency mission, addresses, opening hours and possibly some official documents of relevance to the public.

Interaction: This phase is characterized by Web sites that provide basic search capabilities, host forms to download, and linkages with other relevant sites, as well as e-mail addresses of offices or officials. This stage enables the public to access critical information online and receive forms that may have previously required a visit to a government office.

Transaction: This phase is characterized by allowing constituents to conduct and complete entire tasks online. The focus of this stage is to build self-service applications for the public to access online, but also to use the Web as a complement to other delivery channels.

Typical services that are migrated to this stage of development include tax filing and payment, driver's license renewal, and payment of fines, permits and licenses. Additionally, many governments put requests for proposals and bidding regulations online as a precursor to e-procurement. This is the current stage for several agencies and the most immediate target for many e-government initiatives worldwide. It not only highlights the benefits of 24x7 availability but also provides opportunities to develop cross-agency common, shared services.

Transformation: This phase is the long-term goal of almost all national and local e-government initiatives. It is characterized by redefining the delivery of government services by providing a single point of contact to constituents that makes government organization totally transparent to citizens.

This phase relies on robust customer relationship management tools and new methods of alternative service delivery capabilities that reshape relationships between citizens, businesses and governments. It also enhances the ability of constituents to participate more directly in government activities (i.e. "e-referendums" and e-voting"). Examples of transformation include highly tailored Web sites, or "virtual agencies," where government information is pushed to citizens, and where they can pay local property taxes, renew state driver's licenses and apply for federal passports all in one place, with seamless interfaces back to the respective agencies involved in the transactions.

This phase will also include the development of state-of-the-art intranets that can link government employees who work in different agencies. Governmental transfor-mation will also include the design of extranets that allow the seamless flow of information and collaborative decision-making among federal, state and local government agencies; private and not-for-profit sector partners; and the public.

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Simple Guide in Implementing Internet Portals

I recently had the opportunity to meet a number of young IT practitioners connected with several cargo transport and warehousing firms who face a common challenge: how to set up web - based portals for their respective companies.

I found it interesting that among the model sites they have looked at are American President Lines' HomePort, ICTSI's MICT iBox, Asian Terminals Incorporated Webtrack and Aboitiz Transport Systems 2GO portals.

I said there is no easily available and tested guide on how to design and implement portals but I promised to refer them to information reference sites from where they can learn more about portals.

As a good starting point to understand how to implement portals, I am reproducing hereunder some excerpts from information found in www.portalscommunity.com .

Topics important to planning and implementing a successful Portal are described below:

Strategy - Investigating, implementing, measuring, and maintaining your Portal solution should all be factored into your company's overall business strategy. Properly understanding the corporate strategy can allow you to place the correct functional components in the appropriate phases of your implementation to allow your enterprise to derive as much business value as these phases are delivered.

Trends - Portals have emerged in many markets as strong component of any solution delivery. Understanding the new and noteworthy directions affecting the portal market are an important step of defining the solution for corporate strategy for deployment for any project manager or technologist working with or planning for portal solutions.

Planning and Investigating - Just getting started? The first stage involves research, business case writing, metrics setting, etc. This section contains articles and research papers regarding vendor's solutions and the methodology.

Business Case - The business case consists mapping business drivers to user requirements, along with a financial impact if the requirement can be met. The financial impact can come in multiple ways, but must be related to hard, quantifiable results.

Feasibility Study - In the case of portals, it is highly beneficial to embark upon a feasibility study.

A study targets specific objectives: 1) accessing and prioritizing business requirements, 2) determining the feasibility of the fundamental concept, 3) identifying and weighing the issues surrounding the implementations, 4) identifying critical success factors, and 5) determining the likely cost of meeting the business requirements based on the priority scheme. Feasibility for an enterprise wide implementation can typically be demonstrated via a prototype or pilot of the proposed solution.

Critical Success Factors - Enterprise - wide portal implementations are giving rise to a new set of Critical Success Factors (CSF's). Most implementations have standard success factors such as the following: well - understood requirements, top management support, business area representation and a culture that supports collaboration and teamwork. Additionally, there are more refined success factors specific to Portals implementations that involve striking an important balance between items such as centralization and decentralization; ease of use and security, and pure technology vs. pure business focus.

Return on Investment (ROI) - A calculation of how much money will be saved or earned as the result of an investment in a Portal Solution. ROI Calculations should be used in developing a business case for a given proposal. Be sure to factor in investments of both time and capital. Typically in Portal implementations, streamlining business processes commonly returns ROI, however for each implementation of a portal the detailed ROI can be calculated.

Information Requirements - Understanding the business information usage is the first major step involved prior to selecting the Portal technology. Conducting a business information study to understand how information is used within an organization, the objectives of such are to understand the following: 1) who uses the information, 2) how the information is used, and 3) how it flows into, within and out of each of the business areas.

Business Process/Workflow - The general understanding of the business process of all consumers of the portal (individual, department, division or entire company) can be leveraged within the portal solution to provide additional business value via timesavings or general cost reduction.

Enterprise Architecture - This architecture includes the plans, methods, and tools aimed at providing a single point of access to information and applications from across an enterprise. Enterprise architecture defines the technological blueprint for how all the technical components of the enterprise fit together.

Implementation and Deployment - Now that you have defined your portal strategy, reviewed your business requirements and validated the ROI for your solution, this is where this information helps you plan for a successful implementation and deployment. Portal implementations are unique enough in the speed to market components and others to understand the unique issues for consideration when developing your implementation and deployment plans.

To all those young IT practitioners, my most important recommendation is - make a thorough study of your company's business requirements and expectations on why it wants to put up its portal. Knowing about the hardware and software technologies constitute the easy part. The challenge lies in how to make your company's portal useful and beneficial for customers, trading partners and even company employees.

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Reality Check: Are Port Users Now More Ready to Pay for Electronic Transactions?     (Continued from 23 May issue)

In Part 1 of this two-part article, we briefly reviewed the cost impact (fees, charges, and other expenses incurred by port users) when utilizing electronic and other ICT services directly related to the movement and transport of cargo. The activities enumerated range from SMS-based cargo track & trace, web-based electronic payment of port charges using bank e-payment facilities, submission of electronic inward manifest, electronic filing of import declarations, and electronic submission of port documentation required for vessel arrival and berthing.
Internet-Based vs EDI-Based Electronic Transactions From a technology investment perspective, among the primary reasons for implementing electronic commerce on the Internet platform is its very low operating cost and ease of use.

For one thing, the web browser software is free. Internet Explorer is bundled with Windows operating system installed on every PC. In addition, an Internet connection through any service provider has multiple usage: electronic mail, voice-over IP, educational research, chatting, personal communications, etc. Hence, the Internet subscription fee is very much worth several times compared to its cost. If software interfaces are required in order for a business application to process data transmitted through the Internet, the required software programming skill-sets and resources abound in large numbers.

In contrast, an EDI-based system almost always has high costs of operations and maintenance. Available expertise on EDI transaction sets (UN/EDIFACT, ANSI X12, etc) are very limited - therefore expensive to recruit and retain. EDI networks and service providers charge transaction fees on a per kilobyte basis (translation: the more characters in an electronic message or file, the higher is the transaction fee). Hence, EDI message data structures are cryptic. The ultimate result is that
specialist skills - which are expensive - are necessary to operate and maintain EDI-based systems.

Pricing Models for e-Transactions & Services There are generally two main types of pricing models involved.

One is the fixed price model. Electronic services that require annual or monthly subscription fees belong to this category. Whether or not the registered user avails of the service, the cost involved remains the same. Some service providers have actually become creative in their offerings based on this cost model. A common example is unlimited Internet connection for a fixed fee.

The other model is categorized as dynamic pricing. Most transaction-based cost models belong to this. The way it works is that when electronic transactions reach a pre-determined threshold (example: 500 purchase orders or 500 B/Ls a month), the cost per transaction is reduced. A variation also happens by way of the pre-determined threshold quantified in terms of peso value (i.e., total transaction value of P5,000 a month).

Downside of Paying Fees For Electronic Transactions While electronic transactions in most business sectors are creating real business value in terms of user convenience, business process
simplification and reduced duration of transaction processing time, we already see their downside in some areas.

Examples are growing public complaints on ATM fees charged when a person transacts through an ATM machine owned by a bank where he does not have an account, as well as growing clamor for banks to reduce transaction costs for OFW fund remittances.

A bank which offers electronic payment of port and cargo charges is said to be insisting on a very high daily maintaining balance for accounts to be used for this type of electronic payment transaction. Moreover, a number of complaints are being made by some port users about the time delay it takes between actual payment of duties and taxes at a bank branch and the time the BOC ACOS system receives electronic payment advise.

The Reality For Port Users Now: Be More Ready To Pay For Electronic Transactions After the Electronic Commerce Law was enacted, I sensed that many of those who made an advocacy for promoting e-Commerce somehow failed to provide a more balanced focus by way of making everyone appreciate the fact that there will be costs involved on the part of the transacting public. The most important point to have been articulated upon is that the tangible benefits of e-commerce (1) far outweigh any cost the public has to pay and (2) that such costs will be kept at minimal levels.

Right now, the impetus for more port user transactions to be implemented electronically are with us.

The Automated Export Declaration System and RosettaNet pioneered by the semiconductor industry is proving itself to be a big success in terms of creating efficient and secure trade facilitation. Thus, semiconductor companies and participating exporters and freight forwarders are more than willing to pay for these electronic transactions.

I will not be surprised if the new customs computerization project includes an investment recovery model for implementing a web-based platform.

Single, common gateway Likewise, there have been indications since last year that a new electronic payment facility is being developed that will enable electronic payment of duties and taxes as well another government fees through a single, common gateway.

The ultimate challenge here is to undertake a serious effort to obtain buy-in and acceptance on the part of port users by way of demonstrating tangible benefits insofar as, among others, substantially reducing vessel and cargo stay-time within the port and eliminating inefficiencies endemic in a manual document processing environment.


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A Reality Check: Are Port Users Now More Ready To Pay For Electronic     Transactions? – Part 1

Before I wrote today’s column, I consulted my editor and informed her that my topic actually constitutes a reality check and might elicit active reaction from some PortCalls readers. We are now almost halfway through 2005 and I believe it’s time to briefly review what’s happening insofar as the information & communication technology landscape is concerned, particularly on how available electronic services, ongoing initiatives, & e-commerce trends impact port users in terms of costs.

The cost impact I will focus on refers to fees, charges, and other expenses incurred by port users when utilizing electronic and other ICT services directly related to the movement & transport of cargo.

Let us first identify the ways through which port users currently incur these costs, both knowingly or unknowingly.

First Reminder: “Track & Trace” On SMS Text Messaging Is Never Free

Several years ago text messaging started to catch fire – so to speak – as the newest platform for cargo track & trace among transport & logistics service providers. We all know of course how much Globe & Smart charge each time you send a text message to inquire on the latest whereabouts of your cargo shipment. In the case of some logistics companies, the client automatically receives a text message on cargo status without sending an SMS inquiry. In a case like this, the cost for such automated event notification is normally incorporated in the total service fee paid by the client as part of shipment processing & delivery.

Bank Charges for Web-Based Electronic Payment of Port Charges

A number of banks currently provide electronic facilities for the payment of port charges (arrastre, stevedoring, storage, etc) in MICT and, to a limited extent, in South Harbor (only for vessel charges through Union Bank). These are Union Bank, UCPB, Equitable PCI and East West Bank. When clients use these Internet-based facilities and electronically pay cargo charges through deposit accounts in said banks, a transaction fee is normally deducted from client’s account. The amount involved varies from one bank to another.

Electronic Inward Foreign Manifest Submission to Customs

Shipping line manifests and consolidation manifests are submitted to BOC through the facilities of ATI and ICTSI. Both port operators do not charge for these services since November 1994 when full compliance to electronic submission was first mandated by BOC. Significantly, customs memorandum order 45-94 and 11-99 contain a provision wherein port operators may actually charge for the use of their facilities for electronic manifest submission.

Modes of submission are electronic mail and data diskette. It is interesting to note that main vessel manifests are submitted by vessel operators separately from rider manifests of vessel co-loaders as well as consolidation manifest Thus, it is not surprising to encounter a situation wherein rider manifest is submitted ahead of the main vessel manifest. The worst scenario is when consolidation manifest is submitted ahead of both main and rider manifests. I describe this as worst because BOC ACOS system validation will not allow uploading of the former if the latter are not yet found in its manifest database.

As I said above, electronic manifest submission is currently free of charge. However, I believe that the modes of submission using electronic email, data diskette and manual data encoding have long outlived their usefulness in terms of technology and are now putting a heavy strain on the resources of everyone concerned – port operators, shipping lines/agents, NVOCCs, freight forwarders, consolidators.

The costs incurred by port users are in terms of process inefficiencies resulting from repetitive manual download/upload, delays in submission due to defective diskettes, and clerical costs of manifest data encoding.

In the case of import shipments handled by Harbour Centre Port Terminal Incorporated, shipping line inward manifest have to be submitted in electronic form (data diskette) either directly to office of Port of Manila Deputy Collector for Operations or coursed through HCPTI in data diskette.

So far, there is only one service provider which provides an automated facility for consolidation manifest submission. Cargo Data Exchange Center which started operations in the mid-1990s for electronic submission of airfreight consolidator/freight forwarder manifest submission to BOC NAIA. Some CDEC clients at NAIA presently use the same electronic facility in submitting seafreight manifest to BOC since CDEC has network connectivity with both ATI and ICTSI. CDEC charges a transaction fee per house B/L for airfreight/seafreight manifest submission.

Electronic Filing of Import Declaration to BOC

Only 2 service providers – CDEC and Intercommerce Network Services (INS) – are accredited by BOC for the electronic filing of import declaration. It is interesting to note that very much less than 10% of electronic import declarations in both South Harbor and MICT are handled by CDEC and INS. The main bulk is processed through the service bureau offering of PCCI Data Encoding Center.

CDEC and INS charge transaction fees per import declaration, Since these transactions actually go through an electronic gateway service (called EDI Gateway) before being forwarded to BOC ACOS system, CDEC and INS also pay service fees to EDI Gateway.

Electronic Port Documentation Submission to PPA

The new PPA computerized system features an e-Port facility wherein electronic notice of vessel arrival, application for berth/anchorage, and domestic cargo manifest are submitted in order to be processed by its port management system. Domestic shipping lines which will use e-Port will later incur a cost in terms of annual fee for digital signature certification.

(Part 2 to be continued on 06 June 2005 issue)

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ICTSI, TDG Anti-Virus/ Spam Solutions

The experience of International Container Terminal Services, Incorporated (ICTSI) and Transnational Diversified Group (TDG) in enterprise-wide anti-virus and anti-spam protection have been cited by a world-leading computer security specialist Sophos (www.sophos.com) during the recent Philippine launch of Sophos Enterprise Solutions, multi-tier protection for organizations.

Based on client case study materials distributed during a press briefing, the experiences of both ICTSI and TDG demonstrated unique approaches to address increasingly complex security threats such as spyware, phishing, viruses and spam that continue to plague companies globally.

In 2004, ICTSI's email inboxes were being flooded by a large number of emails, the overwhelming majority of which were spam. The company was already protected from spyware and virus infected mails by Sophos anti-virus, but the sheer volume of spam messages caused disruption to many corporate users. The company's over 400 electronic mail inboxes received over 18,000 email messages daily and between 80% and 90% were spam.

In looking for the appropriate solution, ICTSI MIS Department drew up a list of requirements that the new proposed solution must provide.

Among the most important was effective spam-filtering which would remove unsolicited emails while allowing valid emails into a user's inbox.

It was also important that corporate users be given the ability to allow or block emails according to their own criteria thereby allowing them to do so based on the sender's email address, IP address, and server or domain address.

The company also wanted users to be able to identify emails based on content, allowing the blocking of spam by different categories. It was also equally important for ICTSI to have a "quarantine area" - a place where all blocked mail messages are stored - giving users the opportunity to retrieve any email that might have been inadvertently blocked.

Evaluation of potential software solutions resulted in the selection of Sophos PureMessage for Unix which was initially installed and implemented within trial period of four months. The reported results were outstanding - PureMessage successfully detected and blocked more than 80% of spam on the first day of installation. With adjustments, the software was able to block up to 98% of spam within three weeks.

According to Sophos, ICTSI cites the best features of PureMessage as: ease of use (thanks to user friendly web-based access and administration), the best balance of features vis-a-vis price, and the combination of protection from spam and viruses at the SMTP gateway.

On the other hand, the experience of TDG involves the utilization of an anti-virus solution with proactive defense mechanism to address serious damage done to corporate data by the Nimda worm in three (3) of its member companies.

The main difficulty then encountered by TDG IT administrators was that they had to simultaneously contain the virus infection and prevent it from spreading to other companies within the business conglomerate. Unfortunately, it took IT administrators such a long time to disseminate patches to update the anti-virus software in each corporate PC such that affected business users experienced a drop in office productivity and efficiency.

The solution selected by TDG is a three-year Sophos Corporate Connect Plus license which incorporates Sophos Anti-Virus, Enterprise Manager and MailMonitor.

MailMonitor enables TDG to check all email traffic passing through its Lotus Notes and Microsoft Exchange email servers, while Enterprise Manager provides automated downloads of program updates and virus identity files through the Internet. After checking the origin and integrity of the downloaded files, the software automatically deploys them across the company's corporate network.

This solution is now reportedly protecting over 1,300 desktop PCs and laptops deployed throughout 70 office sites groupwide.

Sophos currently has numerous corporate clients in the Philippines, including government agencies and private corporations.

When asked whether Sophos has any specific marketing strategy to align and integrate its software solutions within the context of increasing corporate security consciousness within the ports, transport and logistics industries, Sophos Pte Ltd Managing Director Charles Cousins said there is none.
However, he added that indeed their existing and potential clients within these industry sectors here and abroad are demonstrating this high level of security consciousness in terms of corporate computer security.

The software launch event held last week at Dusit Hotel in Makati announced the availability of the latest edition of Sophos enterprise solutions offering gateway, server and endpoint protection.

Among those introduced is Genotype detection technology which uses forensic analysis to identify suspicious patterns and characteristics that are unique to either a virus family or a spam campaign.

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A Focus on Filipino-Developed Software

IN today's column I will feature examples of Filipino-developed software that belong to two different levels. The first case is a warehouse management system being marketed by a well-known IT company that has long focused in serving the needs of the cargo transport industry.

The second example is a fleet management software developed by a newly-formed group of Filipino software developers which expressed the intent to introduce its solution to transport companies. Both technology solutions should be able to stand on their own respective merits and I am writing about them today to demonstrate the availability of these type of software for interested clients. Warehouse Precision Plus WP+ is being marketed as a state-of-the-art warehouse management system that provides full functionality from product receipt through shipment (including order management, inventory management, receiving, putaway, picking, packing and shipping) with pre-defined strategies for ease of use like FIFO, FEFO, etc.

The key system features are industry-standard process flow strategies, capability to interface with financial and production systems, user friendly front-end, security access capability, barcode printing, reconciliation if physical inventory & warehouse system, anf scalability to support future enhancements.

It is designed to manage the day-to-day warehouse activities: Inbound, Inventory Management, Outbound, and Inter-warehouse transfers. The different software modules consist of the following:

a) Third-party billing - this is an activity-based billing such as transactions for inbound and outbound, CBM, fixed rate, pallet rental, rack rental, etc.
b) Cross dock - this is configurable cross-dock functions in the warehouse
c) Master Bill of Lading - provides information of shipments per outbound vehicles
d) Web Order - provides warehouse information thru portal and capacity to do transactions
e) Data Exchange - this module serves as a connector to any applications such as Enterprise Resource Planning and Point-of-sale (POS) systems
f) Radio Frequency and Batch Scanning capability
g) Transportation Management: Load Planning Truck Management
h) Work Order - handles heavy kitting requirements
i) Report Manager - views, schedule and email reports easily

The targeted clientele of WP are small and medium business (SMB) firms which want to achieve efficiency in their warehouse operation at a lower cost of investment in technology. ABM Computech Enterprises is offering the locally-developed WP+ software in direct response to prevailing business needs of SMBs for an effective warehouse management system but very much affordable for local manufacturers, retailers, distributors and 3rd party logistics providers. ABM's expertise in the retail/distribution, manufacturing, construction, pharmaceutical, realty, food, telecom, financial and public sectors is evident in our more than 400 client installations nationwide.

Its clients include companies within the small and medium-size firms up to large organizations belonging to the Philippine's top 1,000 corporations. Fleet Tracker TM Software This software is designed by its developers for the management and maintenance of vehicle and truck fleet transactions. It has a scheduling feature to remind the fleet owner of the registration and renewal of licenses and monitors vehicles due for preventive maintenance.

An inventory module allows the software to monitor inventory status of stocks parts and the availability of replacement parts from a designated warehouse. It is even said to have a mini-accounting module specifically designed to manage and monitor finances related to vehicle operations. The Fleet Tracker TM Software also features a routing module called "Trips Log" to be able to track and assign specific course or destinations per vehicle. Corresponding information such as driver, conductor, and mechanic assigned for a specific vehicle is available as a cross reference.

The list of other software features are as follows:

Recording of Registration and Insurance of Vehicle for tracking and updates.
Visual representation of actual vehicle in four different views.
History tracking of repairs, replacement and maintenance of parts.
Incident Monitoring for daily operations.
Personnel Management for Payroll and Commission.
Inventory Management for proper handling of spare and purchased parts.
Mini-Accounting module to handle billings, purchase, expenses and payroll computation.
Trucking, Routing, Trips and Transport operation for booking, monitoring and logging.
Cash Management for monitoring cash flow.

This software is developed and marketed by a group of Filipino developers calling themselves Gen-X Alternative Business Solutions, Incorporated.

When I met them about two weeks ago, I asked if they have made an assessment of similar solutions available in the industry for this type of software. They responded that they made their own research and are confident their solution will eventually find acceptance among local transport operators.

Trivia: A personality well known to the ports and shipping sector was recently in town for a business trip and is expected to again visit Manila in two weeks' time. I am referring to Paul Finley who used to be Senior Vice President for Operations of Asian Terminals, Incorporated during the 1990s.

Paul is currenly holding a very important position in Navis LLC with direct responsibility over its Asia-Pacific operations. I will soon write an article about Paul and Navis to be featured in a future column.

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SMART Link Mobile Satellite Technology


THE 3rd Philippine Ports & Shipping Conference held on 28-29 April at the Manila Peninsula included an exhibit of tech-nology products and offerings in the field of cargo handling equipment and port-related services. The leading port operators in the Port of Manila (ICTSI, ATI, Harbour Centre) had their display exhibits and it was refreshing to see information booths of Phividec Industrial Authority and Cagayan Economic Zone Authority but otherwise the selection of technology products on display was limited.

However, I did find an interesting product on which I am writing about in today's column - SMART Link Satellite Services, which is offered by Smart Telecommunications.

Based on product brochures made available during the exhibit, SMART Link is marketed as a satellite-based, prepaid telecommunication service that provides incoming and outgoing telephone service to both residential subscribers and businesses using the ACeS Satellite Network. It is intended to serve the needs of people living in remote and isolated areas that are not served by landline facilities or do not have cellular coverage.

SMART Link uses the ACeS Satellite Technology. This means that SMART Link gets its signal not from cellsites but from the ACeS Satellite orbiting over the Southeast Asian Region. Hence, SMART Link can provide service even in areas where there are no cellsites or cellular coverage.

Let us try to understand the components of this entire system and what are its benefits for business and personal users.

What Is The ACeS System?

The ACeS system claims to use the most recent technological breakthrough to maximize its communications capability. The whole network comprises five major parts: a geosynchronous satellite, a Satellite Control Facility (SCF), a Network Control Center (NCC), gateways that interconnect with terrestrial telecommunications networks worldwide, and the ACeS subscriber's handset and terminals.

The ACeS satellite (also known as Garuda 1) is considered one of the most powerful satellite systems ever built for commercial use. Constructed by Lockheed Martin of the US, it features two 12-meter antennas, on board digital processing and up to 140 spot beams covering the whole of Asia. It is also capable of supporting 11,000 simultaneous telephone channels and up to two million subscribers. The satellite reaches the stretch of Papua New Guinea to Pakistan, around Japan and China, down to Indonesia.

The Satellite Control Facility monitors and controls the satellite while the Network Control Center consists of the hardware, software and facilities required in the management and control of the ACeS telecommunication system resources. The SCF and NCC, located at the ACeS facility in Batam Island, Indonesia, share a 15-meter parabolic antenna.

The ACeS gateways provide the primary interface between the ACeS system and other terrestrial communication networks. The ACeS system will initiate commercial service with three national gateways - in Indonesia, in the Philippines, and in Thailand - and contract additional gateways for Taiwan and India.

ACeS Philippine Cellular Satellite Corp. (ACeSPhil) manages the ACeS gateway located in Subic Bay.
How Does One Use SMART Link?

The versatile, dual-mode ACeS handset unit constitutes the subscriber's link to the ACeS satellite technology. It allows phone users to easily and seamlessly switch from GSM networks when available, or to directly link up to the satellite when outside cellular coverage.

The commercially available handsets and terminals right now are the ACeS R190 mobile satellite handphone, ACeS FR-190G fixed land-user terminal, and SMART Link satellite payphone.

ACeS R190 is considered the world's smallest mobile satellite phone. It weighs less than 200 grams, measures similar to contemporary GSM phones and is a dual mode phone: ACeS Satellite and GSM 900. On the other hand, the FR-190G terminal is equipped with a data port thereby enabling the subscriber to transfer data or send fax in addition to making a regular voice call.

The specific offering designed for shipping lines is the SMART Link satellite payphone. It somehow looks like the public payphone found in malls and many public areas throughout Metro Manila. But instead of coins, it is activated through the use of a SMART Link SIM card. In order to make a call, the user will insert the SIM card, wait until the phone display lights up and shows the ACeS logo, lift handset and listen to a dial tone, and dial the desired number.

Among the benefits shipowners will gain when installing these units onboard international vessels is that the payphone can serve as back-up communication facility. The unit can also be installed in areas accessible to both officers and crew, thus promoting crew well-being and productivity onboard by providing everyone with a facility to stay connected with their families back here in the Philippines.
Since SMART Link is available only through Smart Telecommuni-cations, those interested in knowing more about its features and other uses may contact the nearest Smart business centers.

It will be interesting to find out to what extent has this technology product gained acceptance in the Philippine maritime sector.

 

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